10 Steps To Completing Feasibility Questionnaires

  1. Be prepared. Before you get your next feasibility questionnaire, properly prepare. Know the number of patients seen per year with all the major conditions you are likely to be approached for. Know the diversity breakdown of your site’s patients. Have a list of common feasibility questions and answers already prepared.
  2. Review the CDA. Most often a confidentiality agreement precedes the feasibility questionnaire. Don’t just sign without a thorough review. Many sites are in violation of the CDA the instant they sign it because they weren’t aware of the obligations contained in the contract.
  3. When the questionnaire arrives, the clock is ticking. A CRO will only accept so many feasibility questionnaires until they reach their quota for a study. If you take too long to submit, your questionnaire won’t even be reviewed.
  4. Understand how feasibility questionnaires are processed by sponsors. All the data from the questionnaire is put in a table format to be compared across sites. That way it’s easy to compare site to site and filter the results based on how certain questions are answered.
  5. Proceed with caution. Most sites who are newer to clinical research hungrily complete any FQ they get without taking the time to carefully review the study information presented. Taking on a study you won’t likely be successful in is more dangerous than just declining in the first place.
  6. Ask Questions. Now is your chance to engage with the individuals involved in processing the feasibility questionnaires. If it was sent to you by a human, ask intelligent questions about the study. Warning here – these are busy people so don’t waste their time by asking questions that are already answered in the questionnaire or the study information provided.
  7. Complete the form accurately and completely. Seriously – complete the whole thing. Remember step 4 above. If you leave an answer blank your questionnaire may get filtered out and they won’t see your answers.
  8. Follow up. After the questionnaire gets sent back, follow up to let them know how interested you are in the study.
  9. Follow up again. If you haven’t heard back a month after sending in the form, follow up again to see if they’ve made decisions on site selection.
  10. Principal Investigator involvement is key. If you want to be selected for a study, having PI involvement in the process is important. If you really want to set your site apart from other sites, have the PI send the emails with the questions and the follow-up. By the way, PI involvement should always be step 1 if you want to be successful in clinical trials.

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